On this page, you can add and release products from Shrinkage. The screen allows you to enter some or all stock as shrinkage for a selected Location/Store/Warehouse in the event of stock missing, lost, or stolen.

By selecting the appropriate reason, you can report on stock losses and allow your accountant to record the losses into the appropriate categories. In this case, units given are moved out of your Stock in Hand and into Shrinkage Quantity.

Negative numbers will bring the inventory back to Stock in Hand from Shrinkage Quantity. 


This article explains how to look for stock shrinkage and record a stock shrinkage.


1. From the main menu, select Stock Control, then Stock Shrinkage v2.Graphical user interface, application

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2. The following screen will be displayed to the user:Graphical user interface, application

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Search for Stock Shrinkage:

1. Search in Stock on Hold grid using the fields below

  • Store: Select the store from the pulldown menu
  • Search: Enter either the stock code or the full or partial title of the product.

2. After selecting the appropriate store and/or entering the search parameters:

  • Click the Search button to narrow the results.
  • The Reset button clears all fields and leaves the search form empty.
  • To add a new Stock Shrinkage record to the list, click the New button.

3. All stock shrinkage records will be displayed in a grid under the following fields.

  • Branch
  • Stock Code
  • Product Title
  • Stock in Hand
  • Shrinkage YTDGraphical user interface, table

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  • The sort icon present at the column header allows you to sort values in ascending or descending order in the grid.
  • The top left corner of the grid has a pulldown menu that lets you control the number of records displayed.

  • You can export the data by using export button  present at the top right corner of the screen.
  • Page navigation is available at the bottom right corner of the grid.

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 Record a Stock shrinkage:


1. Click on New button to insert new Stock Shrinkage into the list. 

2. Once clicked on New enter the stock that needs to be shrinked in the following fields:Graphical user interface, application, website

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Store: Use the drop-down menu to select the store where you want to shrink the stock.

Stock Code: Enter the product unique code which you want to shrink.

Shrinkage Qty: Input the number of products you want to shrink.

  • If you want to increase the quantity, enter the number. As a result, the stock in hand quantity of the given product decreases, and the shrinkage quantity of the given product is increased. 
  • When you want to decrease shrinkage and increase stock in hand, use Minus as a prefix. The number given here reduces the shrinkage quantity of a product.

Reason: Choose a reason from the available pulldown to describe why you want to shrink the quantity.

3. Once all details are entered:

• Select Save & New to save this record and add another to the stock shrinkage list. 

• Select Save & Close to save this record to the Stock Shrinkage list and close the pop-up window.

• Clicking Cancel will not save changes made to the product and closes the pop-up window.